Auckland CBD
Contract/Temp Job

Executive Assistant / Team Experience

12 Month Fixed Term Contract - Maternity Leave Cover

We have an exciting opportunity for an experienced Executive Assistant / Team Experience person who is energetic, proactive and passionate about their work, to support our CEO and the wider team of 40 people on a 12 Month Fixed Term contract.

Who we are:

REACH is a new breed of marketing company, helping NZ businesses reach more of their perfect customers through our data-driven marketing solutions.

Enjoying the backing of a global parent, we are able to draw on local expertise with global best practice to provide marketing solutions for our clients. We are unique in the market and changing the game by connecting online and offline marketing channels to create a world where marketers and business owners make smarter decisions with their marketing dollars.

The role:

Your role is vital in supporting our CEO, Leadership Team and staff by providing high quality administrative and organizational support, as well as fostering “all things people”. You'll have autonomy and clear responsibilities, working in our friendly, collaborative environment.

A resourceful administrator with a “can do” attitude, you will relish the opportunity to make your coworkers' lives easier and will be comfortable picking up ad hoc projects alongside more regular tasks.

You will:

• Be positive and solutions-focused
• Be highly organised and efficient
• Be flexible and able to adjust quickly to changing commercial priorities
• Have a high level of attention to detail and the ability to handle multiple priorities
• Have a professional and friendly manner
• Maintain strict confidentiality and discretion - both internally and externally - of any business information provided to you
• Resonate with our core values and model them in your capacity as a member of the REACH team.

Key Responsibilities:

All Things People:

• Fostering an engaged culture
• Onboarding of new team members
• Offboarding current team members who are moving on to pursue other opportunities
• Liaising with our outsourced HR provider for any legal or sensitive HR matters
• Maintain the current People budget, including reporting, receipt management and expense coding
• Support the CEO with expense coding and receipt management
• Maintain and format important legal HR documents
• Recruitment support
• Format and design documents such as reports, proposals and presentations
• Coordinate meetings and team events, including invites, catering and room bookings
• Organisation of travel planning and booking
• Provide administration support of office systems and processes
• Attend meetings and take actions when needed.

Preferred Qualifications:

2+ years experience in either office management, personal assistant work and/or senior administration support
Proficient with Google Slides Presentations and the wider Google Suite as well as a quick adopter of general technology solutions and platforms.

Our people enjoy:

• A fun, friendly and supportive culture
• A hybrid model of working including a combination of in-office and work from home hours
• Assistance towards parking and/or transport costs
• Birthday leave
• Beautiful new spacious office in the CBD
• A state-of-the-art barista-quality coffee machine
• Access to the REACH Care staff discount program, including discounts on many types of insurance, health and legal services, savings at hundreds of retailers, holiday rentals, and more.

We are excited to be able to share this opportunity to join and support our team as we continue to grow our presence in New Zealand and Australia.

Where to find us